1. Introduction
This Privacy Policy explains how we collect, use, store, and protect personal information provided by stallholders when applying for or operating a stall at our community market.
We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
2. Information We Collect
We may collect and store the following information from stallholders:
- Name and business/trading name
- Email address and telephone number
- Postal address (if required for invoices or records)
- Details of goods or services sold
- Proof of insurance or relevant certifications (if applicable)
- Payment records relating to stall fees
3. How We Use Your Information
We use your information to:
- Process stall applications and bookings
- Communicate important market information (dates, times, changes, cancellations)
- Manage stall allocations and site planning
- Maintain financial and administrative records
- Ensure compliance with health, safety, and insurance requirements
We will only use your data for legitimate market-related purposes.
4. Legal Basis for Processing
We process your personal data on the basis of:
- Contractual necessity (to manage your stall booking)
- Legal obligations (financial records, safety requirements)
- Legitimate interests (running and promoting the community market)
5. Data Sharing
We do not sell or rent your data to third parties.
We may share limited information only where necessary, for example:
- With local authorities or insurers (if required)
- With event organisers or volunteers managing the market
6. Data Storage and Security
Your data is stored securely and only accessible to authorised organisers.
We take reasonable steps to protect your information from loss, misuse, or unauthorised access.
7. Data Retention
We keep stallholder information only for as long as necessary to operate the market and meet legal or accounting requirements. Data will then be securely deleted.
8. Your Rights
You have the right to:
- Request access to your personal data
- Request correction of inaccurate data
- Request deletion of your data (where legally possible)
- Object to or restrict processing
Requests should be made in writing to the market organisers.
9. Contact
If you have any questions about this Privacy Policy or how your data is used, please contact the market organisers.